Effective Date: [07/05/2025]

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Scott Vevers Ltd is committed to protecting your privacy and ensuring the secure and transparent processing of your personal data. This policy outlines how we collect, use, store, and protect your personal information, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

1. Who We Are

Scott Vevers Ltd is a professional accountancy firm registered in England and Wales. We are the data controller responsible for the personal data collected through our website and in the course of delivering our services.

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Contact details:
Scott Vevers Ltd
65 East Street, Bridport, Dorset, DT6 3LB
Email: enquiries@scottvevers.co.uk
Telephone: 01308 423237 or 01305 881009

 

2. What Information We Collect

We may collect and process the following types of personal data:

• Name, email address, phone number, and postal address

• Company name and financial information (e.g. VAT number, UTR, NI number)

• Any additional information voluntarily provided via our contact form

• Technical information such as IP address, browser type, and device (via cookies or analytics)

 

3. How We Collect Your Data

We collect data through:

• Our online contact form

• Email or phone communications

• Professional engagement with our services

• Cookies or website analytics tools (e.g. Google Adwords and Google Analytics)

You may browse our website without submitting any personal information.

 

4. Legal Bases for Processing

We process your personal data on the following lawful bases:

• Consent – when you voluntarily submit your data through our website

• Contract – to fulfil our obligations to you as a client

• Legal obligation – where required to comply with UK law and HMRC regulations

• Legitimate interests – to operate and improve our website and services

 

5. How We Use Your Data

Your data may be used to:

• Respond to enquiries submitted via our website

• Provide accounting, tax, or business advisory services

• Comply with regulatory obligations

• Maintain internal records and improve our services

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We do not use your data for direct marketing purposes.

 

6. Sharing of Information

We will only share your personal information:

• With trusted third-party service providers (e.g. cloud platforms, IT support), who are GDPR-compliant and bound by confidentiality

• When legally required to do so (e.g. HMRC, regulators, or court orders)

• As necessary to perform the services you have requested

We never sell or trade your data to other organisations.

 

7. Data Retention

We retain your personal data only for as long as necessary:

• For clients, we retain accounting and financial data for at least 7 years to meet legal and professional obligations

• For website enquiries, data is retained for up to 12 months unless a professional relationship is established

• Recruitment enquiries may be retained for up to 12 months for potential future vacancies

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You may request the deletion of your data at any time, subject to legal requirements.

 

8. Your Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data where legally permissible

• Restrict or object to processing in certain circumstances

• Request data portability where applicable

• Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk

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To exercise any of these rights, please contact us at enquiries@scottvevers.co.uk.

 

9. Cookies and Analytics

Our website uses cookies to improve user experience and track anonymous usage statistics via tools like Google Adwords and Google Analytics. Cookies do not collect personal information. You can disable cookies through your browser settings. For more information, please see our [Cookie Policy].

 

10. External Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to read their privacy statements.

 

11. Data Security

We have implemented appropriate technical and organisational measures to safeguard personal data from:

• Unauthorised access

• Accidental loss or destruction

• Improper use or disclosure

Only authorised personnel have access to personal data, and all staff are required to treat information confidentially.

 

12. Children’s Data

Our website and services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children.

 

13. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our website with a revised effective date.

 

If you have any questions or concerns about this policy, please contact us at enquiries@scottvevers.co.uk.

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Scott Vevers Ltd is registered to carry on audit work and regulated for a range of investment business activities by the Institute of Chartered Accountants in England and Wales (ICAEW).